has as main activity the management of meetings.
runs its activities under a commercial form.
takes on the role of coordinator between:
specific tasks and responsibilities are determined
with the client prior to the start of the mission.
of agency is the object of an agreement with the client
prior to the start of the mission. Ideally this will
be a fixed amount or a fee per capita or a combination
of both. Whatever kind of remuneration is used, the
agency will give the client full details of his sources
of income, especially in case of commissions.
management of the event is held in a transparent and
8. Any amount
collected in name of the event (registration fees,
sponsorships) is done on a specific account with a
separate accountancy being held. Copy of the accountancy
and bank statements are given to the client on request.
always acts in a respectful and loyal manner in its
relation with other members and refrains from any
10. At the
request of a client, agency accepts to submit any
conflict which might arise in the management of a
meeting to the arbitration of the "Arbitration
commits itself to communicate the complete charter
when submitting a tender or offer to a client.
All present BAPCO members have committed themselves
to these 11 points by signing this charter. New members
will be invited to do the same.